Planning · de-installation · transport · re-installation
Our office IT relocation service in Nairobi moves servers, network equipment, phones, CCTV and workstations from your old premises to the new one with minimal downtime. We plan every step, prepare the new site in advance, move equipment safely and test everything before staff arrive on the first morning.
Moving office is already stressful enough without losing a week to IT problems. Yet that is what often happens: the new internet line is not ready, nobody labelled the cables, the server does not start after the move and half the phones show "no service". A planned office IT relocation avoids all of this. The work starts weeks before the move, so moving day becomes routine.
This page explains how we plan an office IT relocation, how servers and networks move safely, why cabling at the new site matters and what happens on move day.
How it works
Good planning is most of the job. We start as soon as you sign the lease for the new office.
Cabling
The single most important step happens before move day: preparing the new office. We install and test structured cabling, fit the rack, set up power and a UPS, and check the internet line. Where possible, we install new Wi-Fi access points and switches in advance and configure them, so the network already works when the old equipment arrives.
If the landlord has existing cabling, we test it first. Old cables often fail tests, and finding that out on move day causes long delays.
Networking
Servers and storage need the most care during any office IT relocation.
For larger server moves, or when moving to a data centre, our server room setup team plans racks, cooling and power at the destination. Server relocation services in Kenya can also cover moves between towns, for example from Nairobi to a regional office.
CCTV
Phones, cameras and door systems are easy to forget until the first visitor arrives. We plan them as part of the move:
Office IT Relocation
Desk equipment is the most visible part of the move for staff, so it must just work. A single missing monitor cable can cost someone half a morning, which is why we pack cables with each desk.
Workstations move in labelled crates, desk by desk. On arrival, our technicians connect each computer, check network access and test printers and scanners. If you are buying new laptops for the move, we can set them up in advance so staff simply log in on Monday.
How it works
A typical weekend office IT relocation in Nairobi looks like this:
| Time | Activity |
|---|---|
| Friday afternoon | Final backups checked, users log off, labelling complete |
| Friday evening | Servers shut down, equipment de-installed and packed |
| Saturday morning | Transport to the new site, racks and servers installed |
| Saturday afternoon | Network, internet, firewall and Wi-Fi tested |
| Sunday | Workstations, phones, printers and access control set up and tested |
| Monday morning | Our team on site to help users and fix small issues |
This schedule changes with the size of the office, but the principle stays the same: test everything before staff arrive.
People and training
People cope with a move far better when they know what to expect. So we prepare a short note for staff a week before the move. It explains when to log off on Friday, what to pack in their crate and what not to touch, such as phones, docking stations and cables, which our team moves. It also explains how to log in on Monday and where to find help. On the first morning, our technicians walk the floor, answer questions and fix small issues on the spot. Simple communication like this turns a stressful weekend into a normal Monday.
After the move, we remove remaining equipment and unused cabling at the old office if the lease requires it, and we wipe or remove any drives left behind. Data on old devices must be erased properly before disposal. Kenya's Data Protection Act guidance expects organisations to protect personal data, including on retired equipment.
Planning usually takes two to six weeks, depending on the size of the office and the time needed for the new internet line. The physical move for an office of 20 to 60 staff normally fits into one weekend. Larger offices or multi-floor moves may be phased over several weekends, moving one department at a time.
Coverage
From experience, these are the mistakes that cause the most trouble:
Our process is built to avoid every one of these.
Costs and pricing
The cost depends on the number of users and devices, server and rack complexity, new cabling at the destination, distance between sites, weekend working and any new equipment. We provide a fixed quote after auditing the current office and surveying the new one.
Office IT Relocation
A move is the best time to fix long-standing problems, because everything is already being unplugged. Many clients use the move to replace an old firewall, upgrade Wi-Fi to a newer standard, retire a noisy server in favour of cloud services or finally label the network properly. Others take the chance to add access control and cameras at the new entrance. We list these options during planning with clear prices, so you can decide what is worth doing now and what can wait. As a result, the new office often runs better than the old one from day one.
Office IT Relocation
Once settled, many clients choose ongoing support through our IT annual maintenance contract, which keeps the new setup documented and maintained. For daily help, see our IT support services.
To plan an office IT relocation in Nairobi, request a quote as soon as you have the new address. The earlier we start, the smoother the move.
Get started
Tell us about your site and an engineer will call you back within one working day to discuss your needs and arrange a visit.
Prefer to talk? Call +254 184 379 590
Planning usually takes two to six weeks, mainly because the new internet line can take time to install. The physical move for an office of 20 to 60 staff normally fits into one weekend. Larger offices can be moved in phases, one department or floor at a time.
Not if the move is planned properly. We confirm full, tested backups before switching anything off, shut servers down cleanly, transport them safely and check every service at the new site. The backups stay available until you confirm everything works.
Yes. Our server relocation services cover moves within Nairobi and between towns in Kenya. We pack and accompany equipment, install it at the destination and test every service. For long distances, we plan the move to keep downtime as short as possible.
Yes, and we strongly recommend it. We install and test cabling, racks, power, Wi-Fi and the internet line before move day, so the network is already working when your equipment arrives.
Tell us about the site. We will arrange a survey, give you a clear written quote and explain the options in plain language.